Dates: May 10-11, 2018
Times: 9am—5:30pm each day
Location: Cambridge Junction (J3), Cambridge, UK
The eLife Innovation Sprint is a two-day challenge for developers, designers, technologists and researchers to collaboratively prototype new innovations that bring cutting-edge technology to open research communication.
Through the eLife Innovation Initiative, we have been working to improve research transparency and accessibility, and accelerate discovery in the life sciences, by developing open-source technologies in collaboration with the wider community. We have heard many excellent ideas for transforming how the latest science is shared, built upon and recognised, and we want to create a space that would help translate these ideas into action.
Our mission is to help scientists accelerate discovery by operating a platform for research communication that encourages and recognises the most responsible behaviours in science.
By bringing ideators, creators and users together for the Innovation Sprint, we hope to provide space, time and access to diverse skill sets for the community to develop their ideas into prototypes and forge new collaborations.
Spaces are limited to 60. Participation is by application — applications have now closed. Applications will be assessed independently by at least two organisers and final decisions will be agreed collectively. Successful applicants will represent a diversity of skills, experiences and interests that align with the eLife mission and innovation objectives. Priority will be given to applicants who demonstrate a clear interest in driving open science communication and/or leveraging the power of the web and new technologies for research and discovery. Where we must decide between high-scoring applications, we will proactively select people from groups that are under-represented in scientific and technology communities. We reserve the right to offer half the places to participants in and around Cambridge. We aim to communicate the outcome of each application by March 23.
We expect Sprint participants to work openly and make resulting outputs openly available immediately or as soon as is feasible, using open source licenses for code and software and permissive licenses (CC-BY or CC-0) for other content. Please ensure you are permitted to contribute openly before applying for this event.
We are dedicated to providing a harassment-free, welcoming and inclusive environment for everyone to contribute and work effectively, and to enjoy doing so! All prospective participants must read and agree to abide by our Code of Conduct, which is detailed near the end of this post, before applying to the Sprint. Anyone who violates this Code of Conduct will be subject to sanctions and/or asked to leave the event. Further details will be communicated to confirmed participants.
This is an in-person event in Cambridge, UK. We plan to ensure projects are worked on openly during the event, such that it should be possible to follow online and contribute virtually.
In particular, the eLife Innovation Sprint is an Associate Event to the Mozilla Global Sprint, an annual global collaborative event to hack and build projects for a healthy internet, also taking place on May 10 and 11. We welcome and encourage participants in the Mozilla Global Sprint to contribute virtually to the projects being worked on at the eLife Sprint, and we will be posting these projects to the Mozilla Global Sprint repository for this purpose.
Please note that the eLife Sprint is not an in-person site for the Mozilla Global Sprint — anyone wishing to participate in the eLife event must apply directly to us as instructed above and eLife event participants will be expected to work exclusively on projects within the scope of the eLife Sprint.
We have committed budget to support some participants to attend. We expect prospective attendees with supportive institutions or access to funding to cover their own expenses, so that we can focus any support on those who would not otherwise be able to participate. Please let us know via the application form if you would require support for travel, accommodation and/or other costs incurred in order to participate.
We seek to host an accessible and inclusive event — please let us know if you have any specific requirements to enable your participation via the application form.
The venue is ground floor, with flat access, and accessible facilities. The closest accommodation is directly next to the venue (Travelodge; https://goo.gl/maps/wqqzFagNVvr) and accessible rooms are available.
Lunch and daytime refreshments will be provided and dietary requirements will be catered for.
All participants will be required to leave the venue at 5:30pm each day. Any participants wishing to continue to work will be free to do so in a separate location.
The event will be conducted and all communications and outputs will be produced in English.
This Code of Conduct outlines our expectations for all attendees, including organisers, of the eLife Innovation Sprint, both online and in-person regarding activities in relation to the event. This code also details steps for reporting unacceptable behaviour. Organisers will enforce this code throughout the event. We expect cooperation from all participants to help ensure a safe environment for everybody.
The organisers of the eLife Innovation Sprint are committed to providing a harassment-free work environment for everyone regardless of gender, gender identity and expression, sexual orientation, disability, physical appearance, body size, race, age, religion or work experience. We do not tolerate harassment of event participants in any form. Sexual language and imagery is not appropriate for any professional event. Event participants violating these rules may be sanctioned or expelled from the event without any pecuniary reimbursement at the discretion of the conference organisers.
Harassment includes, but is not limited to:
- Verbal comments that reinforce social structures of domination related to gender, gender identity and expression, sexual orientation, disability, physical appearance, body size, race, age, religion or work experience.
- Sexual images in public spaces
- Deliberate intimidation, stalking or following
- Harassing photography or recording
- Sustained disruption of talks or other events
- Uninvited physical contact
- Unwelcome sexual attention
- Advocating for, or encouraging, any of the above behaviour
Anything that makes someone feel uncomfortable could be deemed harassment. For more information about what constitutes harassment and examples, please refer to OpenCon’s Code of Conduct in Brief and the Gathering for Open Source Hardware’s examples of behaviour.
Participants (including organisers) asked to stop any harassing behaviour are expected to comply immediately. If a participant engages in harassing behaviour, event organisers retain the right to take any actions to keep the event a welcoming environment for all participants. This includes warning the offender or expulsion from the event.
Event organisers may take action to redress anything designed to disrupt, or with the clear impact of disrupting, the event or making the environment hostile for any participants.
We expect participants to follow these rules at all event venues (including online) and event-related social activities.
If someone makes you or anyone else feel unsafe or unwelcome, please report it as soon as possible. Harassment and other Code of Conduct violations reduce the value of our event for everyone. We want you to be happy at our event. People like you make our event a better place.
You can make a report either personally or anonymously. All reports will be handled with discretion.
You can make an anonymous report here.
We can't follow up an anonymous report with you directly, but we will fully investigate it and take whatever action is necessary to prevent a recurrence.
You can make a personal report directly in person, or by phone or email, to event staff as identified by coloured lanyards and to be named here in due course.
When taking a personal report, our staff will ensure you are safe and cannot be overheard. They may involve other event staff to ensure your report is managed properly. Once safe, we'll ask you to tell us about what happened. This can be upsetting, but we'll handle it respectfully, and you can bring someone to support you. You won't be asked to confront anyone and all reports will be handled with discretion.
In your report, please do your best to include:
- Your contact information
- Identifying information (e.g. names, nicknames, pseudonyms) of the participant who has violated the Code of Conduct
- The behaviour that was in violation
- The approximate time of the behaviour (if different than the time the report was made)
- If possible, where the Code of Conduct violation happened
- The circumstances surrounding the incident
- Other people involved in the incident
- If you believe the incident is ongoing, please let us know.
- If there is a publicly available record (e.g. mailing list record), please include a link
- Any additional helpful information
After you file a report, a representative will contact you personally to review the incident, follow up with any additional questions and make a decision as to how to respond. If the person who is harassing you is part of the response team, they will recuse themselves from handling your incident. We will respect confidentiality requests for the purpose of protecting victims of abuse.
Our team will be happy to help you contact hotel/venue security, local law enforcement or local support services, to provide escorts, or otherwise assist you to feel safe for the duration of the event. We value your attendance.
Useful contact information:
- In the event of an emergency, dial 999 for police, fire or ambulance services. Where possible, please consult with venue staff or event organisers first.
- Dial 101 for assistance with non-emergency situations by Cambridgeshire police.
- The nearest sexual assault referral centre is in Peterborough. Dial 0800 193 5434 for its helpline (open 24 hours).
- Panther Taxis serve the local area. Book online or dial 01223 715715.
For questions about codes of conduct, we recommend you check the Code of Conduct FAQ.
This Code of Conduct is based on the example anti-harassment policy from the Geek Feminism wiki, created by the Ada Initiative and other volunteers (CC0) and the OpenCon 2017 Code of Conduct (CC-BY OpenCon organisers, SPARC and Right to Research Coalition).